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Coronavirus

This page is dedicated to new measures being introduced by the government due to the CORVID-19 virus which relates to PAYE and workplace pensions.

Coronavirus Job Retention Scheme

The Coronavirus Job Retention Scheme is open to all employers who had created and started a PAYE payroll scheme by the 28th February 20. The scheme is currently due to run for three months and can be back dated to 1st March 20.

Employers can use a portal to claim for 80% of furloughed employees (employees on a leave of absence) usual monthly costs, up to £2,500/mth, plus the associated employers NI and minimum automatic enrolment employer pension contribution on that wage. The employees wage will be subject to usual income tax and other deductions.

An employer can choose to top up an employees salary beyond the 80%, but this is up to the employer and at their own cost.

Fees, commission and bonuses should not be included when calculating the pay for a furloughed worker.

HMRC are currently working on the portal which will be used by employers to claim the grant, though this is not available yet. The first payments are expected to be made at the back end of April 2020.

Employers should discuss the scheme with their staff and make any changes to the employment contract by agreement. Employers may need to seek legal advice on the process.

Who can claim?

 Any UK organisation with employees can apply, including:

  • Businesses

  • Charities

  • Recruitment agencies (agency workers paid through PAYE)

  • Public authorities


    • Where a company is being taken under the management of an administrator, the administrator will be able to access the Coronavirus Job Retention Scheme.

    Which employees can you claim for?

     Furloughed employees must have been on your PAYE payroll on the 28th February 20, and can be on any type of contract, including:

  • full-time

  • part-time

  • employees on agency contracts

  • employees on flexible or zero-hour contracts


    • If an employee was made redundant since the 28th February 2020 they can be rehired and will then be covered by the scheme.

    An employee, when furloughed, cannot undertake work for or on behalf of the organisation. This includes providing services or generation revenue.

    Employees hired after 28 February 2020 cannot be furloughed or claimed for in accordance with this scheme.

    Employees on unpaid leave cannot be furloughed, unless they were placed on unpaid leave after 28 February.

    If an employee is on sick leave or self-isolating they should get SSP, but they can be furloughed after this. If an employee is shielding in line with public guidance they can be furloughed.

    If your employee has more than one employer they can be furloughed for each job. Each job is separate, and the cap applies to each employer individually.

    For detailed guidance when an employee is on Maternity Leave, contractual adoption pay, paternity pay or shared parental pay please click here

    How do you calculate furloughed workers pay?

     HMRC will cover the lower of 80% of an employees regular wage or \\£2,500/mth, plus the associated employers NI and minimum automatic enrolment pension contributions on that subsidised wage. Fees, commission and bonuses should not be included.

    For full time and part time salaried employees, the employees actual salary before tax, as of 28 February should be used to calculate the 80%.

    How do you calculate furloughed pay for variable pay workers?

     If an employee has been employed for a full 12 months prior to the claim, you can claim for the higher of either:

  • the same months earning from the previous year

  • average monthly earnings from the 2019-20 tax year


    • If the employee has been employed for less than a year, you can claim for an average of their monthly earnings since they started work.

    Will the scheme cover additional workplace pension contributions?

     Employer automatic enrolment contribution on any additional top-up salary will not be funded through this scheme. Nor will any voluntary automatic enrolment contributions above the minimum mandatory employer contribution of 3% of income above the lower limit of qualifying earnings (which is £512 per month until 5th April and will be £520 per month from 6th April 2020 onwards).

    How do you claim?

     HMRC are currently working on the portal which will be used by employers to claim the grant, though this is not available yet. The first payments are expected to be made at the back end of April 2020.

    Once HMRC have received your claim and you are eligible for the grant, they will pay it via BACS payment to a UK bank account.

    You should make your claim in accordance with actual payroll amounts at the point at which you run your payroll or in advance of an imminent payroll.

    To read the full detailed guidance please click here

    The government has not released all the information on the Coronavirus Job Retention Scheme yet. We will update the page as and when further information is released.

    SSP

  • Under government rules employees who qualify for SSP will now receive SSP from their first day of self-isolation due to COVID-19

  • The UK government will cover the cost of 14 days SSP per employee, for those off with coronavirus. This only applies to small and medium sized businesses

  • It's not currently clear how an employer will claim back SSP from the government. It could be several months before systems are in place for SSP to be refunded


    • Employees who qualify for SSP will be paid up to 2 weeks SSP if they self-isolate because;

  • They have coronavirus

  • They have coronavirus symptoms, e.g. a high temerature or a new continuous cough

  • Someone in their household has coronavirus symptoms

  • They've been told to self-isolate by a doctor or NHS 111


    • If someone has symptoms and lives alone, they must self-isolate for 7 days.

    If someone lives in a household and is the first to have symptoms, they must self-isolate for 7 days. Everyone else in their household must self-isolate for 14 days.

    If anyone else in the household starts displaying symptoms, the person with the symptoms must self-isolate for 7 days. This is regardless of where they are in the 14-day isolation period.

    Time To Pay

  • HMRC have set up a dedicated phoneline for COVID-19 queries relating to small businesses being unable to pay their taxes on time

  • There will be options to defer or delay payment, whether this be for Corporation tax, PAYE, income tax or VAT

  • HMRC will also waive late payment penalties and interest

    • Payroll Services Offer

  • New clients - Your first 2 payrolls foc (or 4 payrolls for 4 or fewer employees) and remember there is no tie in period, no minimum charges, no payroll setup fees, no new employee setup fees, no leaver fees, no RTI filing fees, no year end P60 fees (a year end P60 fee applies where the total payslips in the tax year is fewer than 25) click here

  • Existing clients - refer a new client and we will pay a monetary value equivalent to the new client's saving for all referals who become a client click here

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